Case File 029: The Duplicate Deposit Dilemma

Filed under: Cash Flow Crimes & Balance Sheet Blunders

A routine review of the books took a strange turn when a client’s cash balance looked too good to be true. The numbers were smiling a little too widely — and not in a trustworthy way.

Figgy’s note:

“If the money looks extra happy, it’s probably lying.”

Detective Debit investigates bookkeeping mysteries and uncovers hidden financial clues. She solves cases involving vague accounts, misclassified expenses, and audit risks.

The Clues

  • Same deposit recorded twice — one entry from the bank feed, one manual.

  • Inflated bank balances — the books show more cash than the bank confirms.

  • Unexplained ‘extra’ cash — looks real on paper but vanishes during reconciliation.

Twist

Duplicate entries can make a business feel richer than it is — a dangerous illusion that leads to overspending, missed obligations, and false confidence.

These errors often slip in quietly through rushed data entry or overly eager bank‑feed matching, creating a false sense of financial security.

Magnifying glass examining fingerprint

Detective Debit’s Fix

A line‑by‑line comparison of the bank feed and the ledger revealed the double‑posted culprit. One entry was legitimate; the other was a sneaky impostor. Removing the duplicate restored reality — and prevented a cash‑flow catastrophe.

Detailed black and white illustration of Figgy, a Cocker Spaniel, showcasing expressive fur and soulful profile

Figgy’s Thought

“Two deposits, one real? Classic evil twin energy.”

Cartoon tornado swirling downward.
Cartoon light bulb with a smiling face, glowing outline

Takeaway

Spotting duplicates early keeps your cash flow honest and your decisions grounded. When balances look healthier than they should, it’s easy to make commitments your real cash can’t support. A quick review of deposits each month can prevent costly surprises.

Figgy adds: “Trust but verify — especially when the numbers are flirting with you.”

Need Backup?

A second set of eyes (or a very judgmental calculator) can catch duplicate entries before they cause trouble.

Headshot of Detective Debit, the fictional forensic bookkeeper who investigates financial mysteries and uncovers misclassified expenses with clarity and grit.

Final Thoughts

Even the simplest transactions can turn suspicious when they appear twice. Duplicate deposits distort your financial picture and undermine your confidence in the numbers you rely on. Staying vigilant ensures your books reflect reality — not wishful thinking.

Figgy’s final word: “If it shows up more than once, interrogate it.”

Colorful stars with the text 'COMING SOON!' overlayed

Case File 030: The Missing Statement Mystery —

where ghosting your bank statements leads to more heartbreak than any Valentine’s Day breakup.